Employees Attendance Policy

Objective

The purpose of this policy is to set forth the Institute of Sarhad Institute of Nursing and Health Sciences (SINHS) policy and procedures for handling employee absences and tardiness to promote the efficient operation of the institute and minimize unscheduled absences. 

Policy

Punctual and regular attendance is an essential responsibility of each employee at SINHS. Employees are expected to report to work as scheduled, on time and prepared to start working. Employees are also expected to remain at work for their entire work schedule. Late arrival, early departure or other absences from scheduled hours are disruptive and must be avoided.

Absence

“Absence” is defined as the failure of an employee to report for work when he or she is scheduled to work. The two types of absences are defined below:

  • Excused absence occurs when all the following conditions are met:
  • The employee demands planned leaves at least 48 hours in advance of the absence.
  • The absence request is approved in advance by the Principal.
  • The employee has sufficient accrued paid time off (PTO) to cover the absence.
     
  • Unexcused absence occurs when any of the above conditions are not met. If it is necessary for an employee to be absent or late for work because of an illness or an emergency, the employee must notify principal no later than the employee’s scheduled starting time on that same day. If the employee is unable to call, he or she must have someone make the call.

An unexcused absence counts as one occurrence for the purposes of discipline under this policy.

Employees with two or more consecutive days of excused absences because of illness or injury must give SINHS proof of physician’s care and a fitness for duty release prior to returning to work. On the other hand, Salary will be deducted accordingly.

Tardiness and Early Departures

Tardiness is defined as 10 minutes late

Employees are expected to report to work and return from scheduled breaks on time. If employees cannot report to work as scheduled, they must notify their supervisor, as early as possible. This notification does not excuse the tardiness but simply notifies the supervisor that a schedule change may be necessary.

Disciplinary Action

Excessive absenteeism is defined as two or more occurrences of unexcused absence in a 30-day period and will result in disciplinary action. Eight occurrences of unexcused absence in a 12-month period are considered grounds for termination.

Job Abandonment

Any employee who fails to report to work for a period of three days or more without notifying his or her supervisor will be considered to have abandoned the job and voluntarily terminated the employment relationship.

Types of leaves for employees at SINHS:

Earned leaves (E/L): Two per month

Leave Without Pay (LWP): As per approval of SINHS management 

Sick leave: 10 / year (Provision of authentic Medical Certificate is necessary)

Public Holiday Leaves: As per the decision of the Government of Pakistan

Maternity leave (Females): 40 days

Bereavement leaves: Immediate Family Members (3 days, Closeness of the relation)

Short leave: No short leave will be granted to employees at SINHS.